Umbrella Grants Management (UGM)

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Click here for PDF version of Umbrella Grants Management (UGM) profile

1.1 BACKGROUND

The Coordinating Assembly of NGOs (CANGO) is the coordinating body for Non- Governmental Organizations in Swaziland. Established in 1983, CANGO was commissioned to:

a) Provide a forum that facilitates capacity building

b) Facilitate dialogues to identify issues for advocacy especially targeting the marginalized groups

c) Facilitate a coordinated NGO response

d) Receive, process and share information to benefit stakeholders

e) Engage, advocate and lobby decision makers, government and cooperating partners on issues of national interest and foster strategic partnerships to benefit our stakeholders

In fulfilment of its mandate, CANGO has been successfully involved in a number of capacity building initiatives for local NGO’s over the past 10 years. Currently, CANGO is working with NERCHA and Pact to strengthen its Umbrella Grants Management Unit functions to manage Global Fund Round 7 Phase II and PEPFAR resources, while also building capacity of local NGO’s in response to the HIV and AIDS epidemic.  NERCHA with support from Global Fund has established a UGM within CANGO that will serve as a Super Sub-Recipient (SSR) for Global Fund Resources for Civil Society. On the other hand, Pact also strengthened the UGM by introducing four (4) more positions: Monitering & Evaluation Officer, Programs, Organisational Development and Grants and Finance.

Even though the Unit is funded by 2 different donors (Global Fund and PEPFAR) it was agreed that this capacity building support and functioning of the unit will be harmonized rather than establishing a parallel unit. The CANGO Umbrella Grants Management Unit works on both the Community REACH and Global Fund projects.

1.2 OBJECTIVES OF THE UNIT

This partnership with Pact and NERCHA   provides a mechanism for to provide targeted technical assistance and capacity building to implementing partners, that contributes to the achievement of the goals of the Swaziland Partnership Framework on HIV/AIDS, and the National Strategic Framework on HIV and AIDS 2009-2014 (NSF).

1.3 Goal

To develop the institutional capacity of CANGO as a UGM to deliver quality capacity building services and support to local NGOs, FBOs, CBOs accessing both Global Fund and PEPFAR resources.

1.4 Objectives

a) To train and mentor CANGO in managing and reporting on funds from multiple donors such as PEPFAR, Global fund etc.

b) To mentor CANGO in MER, Finance, OD, and Grants Management

c) To strengthen collaboration between Pact and NERCHA to harmonize support to CANGO’s UGM

d) To provide capacity building to implementing partners in MER, PROGRAMS, OD and Grants Management

e) To encourage the CSO sector to improve coordination in order to increase their ability to attract and absorb funding from a diverse range of donors through SHACO/CANGO

1.5 Capacity building Technique

Technical support is provided to partners through trainings, technical working groups and individual organizational support. Program and technical support to partners is based on their individual needs and as per the action items identified in their organizational Institutional Support Plan (ISP).

Formal / Group Trainings CANGO in collaboration with Pact conducts group/ formal training with partners in all four areas: MER, OD, programs and Grants and Finance. The trainings are based on uniform issues identified from the capacity assessments.

1.5.1 One-on-One Technical Support

Site visits CANGO conducts site visits to implementing partners to assist them practically with some of the issues identified in the assessment. These are operational / day-to day challenges that the partners face as they implement their programs.  Site visits are conducted in the offices or to project sites to monitor progress.

Emails and phone calls Partners are encouraged to contact CANGO by email and phone calls whenever they need assistance

Portfolio reviews these are conduced quarterly after every reporting episode. They are meant to keep track of partner’s progress they look at all 4 areas: MER, OD, programs and Finance. They are meant to assist the partner to improve holistically as an organization.

Partner updates CANGO conducts partner updates weekly. During these meeting, each partner is discussed, looking at what technical assistance they have receive from CANGO and what they will require in the next coming month. This is meant to ensure that all partners are given equal attention.

1.6 Achievements of the UGM Units

Capacity Assessments MER, PROGRAMS, OD and Grants Management participated in Capacity Assessment of all the implementing partners. These assessments are met to assess the capacity of organizations and to develop an Institutional Strengthening Plan (ISP) articulating how identified gaps would be addressed. This forms the bases for capacity building.

ISP Institutional Strengthening Plan (ISPs)  help  both  CANGO  and  the  partners  identify capacity  gaps for  the implementing partner. This is used to provide capacity building to the partners throughout the year.

Monitoring of work plans Partners   are   required   to   development   annual implementation plans for their programs. Throughout the year CANGO will monitor how the partner is implementing the plans to make sure that all program activities are on track and on schedule.

Annual Planning documents CANGO assisted partners in development of their FY (fiscal year) 13 planning documents. These are the country operational plan Country Operational Plan (COP), for each partner and the implementation plans (IP).

Signing of new grant agreements CANGO signed new grant agreements with five implementing partners; Save the Children Swaziland (SCSWD), Bantwana, Khulisa Umntfwana, Voice of the Church (VOC) and Cheshire Homes. This marked the beginning  of  a  new  relationship  with these  partners  where  they  receive  direct technical assistance from CANGO. CANGO engaged partners to facilitate prompt signing  of  the  agreements  and  thereby  allowing  for  early implementation  of programs in the new Fiscal year.  Also a total of up to 70% was obligated to Partners.

(Request for Applications) RFA CANGO  through  Pact’s  support  was  also  able  to  develop  an Expression  of Interest,  a  concept  note  to  source  Nascent  Partners  through  the  RFA process; Partners who will pass this stage will then go to the final stage of submitting proposals. 14 Partners applied; the compliance and technical reviews were conducted, a selection memo was sent to USAID for approval. CANGO also hosted a Pre Bidders conference for the partners who passed the compliance and technical review stages into the proposal writing stage. This served as a platform for partners to ask questions about the proposal writing. Through this process, 3 new partners, namely Superbuddies, Kudvumisa foundation and Joyful Hearts were recruited.

1.7 UGM Partners

The UGM currently has 8 sub-grant partners,  supported through Pact PEPFAR/USAID Funding,   implementing HIV programs in all four regions listed below:

  • Save the Children Swaziland
  • Cheshire Homes
  • Bantwana
  • Khulisa Umntfwana
  • Voice of the Church
  • Kudvumisa Foundation
  • Joyful Hearts
  • Superbuddies

Sub recipients supported through NERCHA/ Global Funds resources includes:

  • Save the Children
  • AMICAAL
  • Church Forum
  • SWABCHA

For any comments:
Emmanuel Ndlangamandla
Executive Director
The Coordinating Assembly of NGOs
cango@africaonline.co.sz
director@cango.org.sz

Click here for PDF version of Umbrella Grants Management (UGM) profile

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